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Managing access to your app

You control who can access your app. Choose whether your app is invite-only, limited to workspace members, or open to anyone.

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Setting your app privacy

Decide how users access your app by selecting the appropriate privacy option.
  1. Go to your app’s Dashboard.
  2. Click Overview.
  3. Click the App Visibility drop-down and choose who has access to your app:
    • Private: Only people with the link can sign in (login required).
    • Workspace: Everyone in your workspace can sign in (login required).
    • Public: Anyone can access your app. To require sign in, select the **Require login to access **checkbox. For added security, click Run Security Scan.
      Features that need user identity, such as profiles, aren’t available if login isn’t required.

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Setting user roles

Roles control what user can do in your app. By default, aoos include two roles: Admin (manage users and app settings) and User (standard access). You can also use the AI chat prompt in your app to create custom roles. 
Create a role called “Data Manager” that can edit datasets but can’t change app settings or manage users.
To change a user’s role:
  1. Go to your app’s Dashboard.
  2. Click Users.
  3. Select the user whose role you want to change.
  4. Click the Role drop-down and choose their access (Admin / User).
  5. Click Submit.
To assign a role when inviting a user:
  1. Go to your app’s Dashboard.
  2. Click Overview.
  3. Click Send Invites in the Invite Users section.
  4. Enter an email address.
  5. Click the Access level drop-down and choose their access (Admin / User).
  6. Click Send Invitation.

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Sharing your app

Invite people to your app or share a link for easy access. To share your app:
  1. Go to your app’s Dashboard.
  2. Click Overview.
  3. In the Invite Users section, choose how to share your app:
    • Copy Link: Copy and share your app link.
    • Send Invites: Enter the email address and select a role from the Access level drop-down.
  4. Click Send Invitation.