Choosing who can access your app

Use visibility settings to decide who can open your app and whether they need to sign in. Then use roles to control what each person can see and do inside the app, such as viewing data or managing orders. Finally, add collaborators to work with you in the app editor to design, configure, and maintain the app. Only collaborators and the app owner can access the app editor and your app’s dashboard. Roles such as Admin and User control what people can do in the live app, but they do not give access to the app editor or dashboard.

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Setting your app visibility

App visibility decides who can open your app and whether they need to sign in. Pick the level that fits your app. Visibility is only about who can get in. How people sign in, such as with email and password or Google, is a separate setting on the Authentication page. Learn more about managing login and registration. Base44 uses smart app visibility to suggest a starting point for you. Apps that act like public sites, such as landing pages or portfolios, are automatically set to Public without requiring login. You can change this setting at any time. To set your app visibility:

1. Go to your app’s Dashboard.
2. Click Overview.
3. Click the App Visibility drop-down.
4. Select a visibility level.

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Showing the Base44 badge

The Base44 badge is a small “Edit with Base44” label at the bottom right of your live app. It shows people you built the app with Base44, and anyone who clicks it can copy your app into their own account and edit their own version. The badge only appears when your app is public, and hiding it also stops people copying your app. To show or hide the badge:

1. Click Dashboard in your app editor.
2. Click Settings in the left menu.
3. Turn the Platform Badge toggle on or off.

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Inviting users to your app

Invite people to use your app by sending them an email invitation from your dashboard or from inside your app. Inviting someone as a user or admin controls what they can do in the live app. It does not give them access to the app editor or your app’s dashboard.

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From your dashboard

Send invitations from your app’s dashboard and choose the role for each person. To invite people from your dashboard:

1. Click Dashboard in your app editor.
2. Click Overview.
3. In the Invite Users section, click Send Invites.
4. Enter the email address for each person you want to invite.
5. Click the Access level drop-down and choose a role.
6. Click Send Invitation.

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From your app

You can also invite people directly from inside your app by asking the AI chat to set up in-app invites. Use the invite option it adds to enter each person’s email address and, if prompted, choose the role you want to give them. Example prompt: Add the option to invite users to the app from inside the app

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Sharing your app link

Share a link to your app so people can access it directly. To share your app link:

1. Click Dashboard in your app editor.
2. Click Overview.
3. In the Invite Users section, click Copy Link.
4. Share the link wherever you want people to access your app.

You can also do this from the top bar. Click Publish, then Share your app, and either send invitations by email with a role, click Copy link, or post straight to Facebook, LinkedIn, X, WhatsApp, or Reddit. If you share a link with someone but they do not have permissions to access your app, they see a pop-up asking them to request access. Base44 emails them a verification code before their request reaches you, so every request you review comes from an address someone has confirmed they own. They can resend that code or correct their address, and you see nothing until they verify. Once they do, you get a notification and can review the request and decide whether to let them in. They get an email if you approve.

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Managing your app users

The App Users page lists everyone who has signed up for your app or been invited to it. Use it to see who’s using your app, find a specific person, and keep their details up to date. It always shows your live app users, even when you’re working with test data.

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Viewing your app users

Open the App Users page to see everyone in your app, then open a person’s details to check their account information and update their role or custom fields. Each row shows the person’s name, role, email address, and the date they joined, along with any custom fields you’ve added for your app users. People you invited who haven’t signed in yet show Never in the Joined column. To view and edit an app user’s details:

1. Click Dashboard in your app editor.
2. Click App Users.
3. Click the person’s row.
4. Check their user ID, name, email address, and the date they joined. To copy their ID, click the copy icon next to it.
5. Under Edit User, change their role or any custom fields.
6. Click Save.

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Finding an app user

Search the list when you need to check whether someone has signed up or find their account quickly. Type a name or email address in the Search by Email or Name box. To see only the people with a certain role, click the role drop-down next to the search box and choose a role. To see people waiting for you to approve their access, click the Pending requests tab.

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Changing an email address

You can’t change an app user’s email address or name, either from the App Users page or by editing their details. Base44 uses the email address to identify each person, so a different address means a different account. If someone needs to use a new email address, give that address access and remove the old account. The new account starts fresh, so custom field values don’t carry over, and records the old account created still show the old address under Created by in your data. To move an app user to a new email address:

1. Invite the new email address with the same role. On a public app, the person can also sign up with the new address themselves.
2. After they sign in with the new address, remove the old account.

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Removing an app user

Remove someone when they should no longer use your app. Removing them signs them out right away, stops their password and sign-in codes from working, and moves their profile to Recently deleted. It stays there for 30 days, so you can restore them if you removed them by mistake. After 30 days, it’s permanently deleted. To remove an app user:

1. Click Dashboard in your app editor.
2. Click App Users.
3. Click the More actions icon next to the person.
4. Select Remove user. For someone who hasn’t accepted their invite yet, select Cancel invite instead.

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Restoring an app user

If you removed someone by mistake, restore them from Recently deleted within 30 days. Their profile, user ID and app role come back, so the records they created stay linked to them. You need to give them collaborator access again if they had it. To restore a removed user:

1. Click Dashboard in your app editor.
2. Click App Users.
3. Click the More actions icon at the top of the page and select Recently deleted.
4. Click the Restore icon next to the person.

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Permanently deleting a user

Permanently delete someone’s profile when you don’t want to wait the 30 days, for example when they asked you to delete their data. You can’t restore it afterwards. To remove everything else they left in your app, see deleting your app’s user data. To permanently delete a removed user:

1. Click Dashboard in your app editor.
2. Click App Users.
3. Click the More actions icon at the top of the page and select Recently deleted.
4. Click the Delete icon next to the person.
5. Click Delete permanently to confirm.

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Choosing your users’ roles

Roles control what each person can do on your live app. By default, every app includes 2 roles:

• Admin: Can manage areas that are restricted to admins on the live app.
• User: Can view and use the app with no special permissions.

For example, in a store app you might give your shop manager the Admin role so they can update stock levels and process orders in the live app, while giving your sales staff the User role so they can view products, check order status, and use the app without changing settings. To update a user’s role:

1. Click Dashboard in your app editor.
2. Click App Users.
3. Select the user whose role you want to change.
4. Click the Role drop-down and choose Admin or User.
5. Click Save.

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Giving a group access to your app

Instead of adding people one at a time, you can give a whole workspace group access to your app at once. Everyone in the group gets access with the role you choose, and access stays in sync automatically as people join or leave the group.

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Adding a group

Invite a workspace group from your app’s Groups tab and choose the role its members get. To give a group access to your app:

1. Click Dashboard in your app editor.
2. Click App Users.
3. Click the Groups tab.
4. Click Invite group.
5. In the Search for a group box, find the group you want to add and select its checkbox.
6. Click the Assign role to group drop-down and choose the role you want everyone in the group to have.
7. Click Invite group.

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Managing group access

The Groups tab lists every group that has access, along with its type, member count, and role. From there, you can change a group’s role or remove its access at any time. To manage group access:

1. Click Dashboard in your app editor.
2. Click App Users.
3. Click the Groups tab.
4. Do one of the following:

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Working with collaborators

Collaborators are people who help you build your app in your app editor. Add collaborators when you want someone to design, configure, or maintain the app with you. Collaborators are separate from user roles. When you add someone as a collaborator, they are added to your app as an Admin in App Users by default so they can manage content, data, and settings in the live app while they build. You can later change their app role on the App Users page without affecting their access to the app editor.

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Inviting collaborators

Invite collaborators directly from your app editor. If your app lets workspace members join on their own, people in your workspace do not need an invite. To invite collaborators to build your app:

1. Go to your app editor.
2. Click the Add collaborator icon at the top. If more people are working on the app than fit in the top bar, click the number next to their avatars instead.
3. Type the person’s email address in the search box, then click Invite followed by their email. To invite several people at once, click Invite collaborators instead.

   

4. Add other people by typing their email, or start typing a workspace member’s name and pick them from the list. The list shows members of your workspace who aren’t collaborators on this app yet. Separate email addresses with commas.
5. Click Invite.

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Choosing who can collaborate

Decide whether people need an invite to collaborate on your app, or whether anyone in your workspace can join on their own. Base Code apps let workspace members join by default. All other apps start with invited people only, so they work as before until you change the setting. To choose who can collaborate on your app:

1. Go to your app editor.
2. Click the Add collaborator icon at the top.
3. Click Invite collaborators.
4. Next to Who can collaborate on this app?, select an option:
   • Workspace members: Anyone in your workspace becomes a collaborator when they open the app. Workspace guests still need an invite, and you can still invite people by email.
   • Invited only: Only people you invite can collaborate on the app.

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Managing collaborators

Remove a collaborator when they no longer need access to the app editor. To manage collaborators:

1. Go to your app editor.
2. Click the Add collaborator icon at the top.
3. Click Invite collaborators.
4. Find the relevant collaborator and click the More actions icon.
5. Click Remove collaborator.
6. In the confirmation window, select an option:
   • Remove collaborator access only: Immediately revoke their access to the app editor and prevent them from making changes, but keep them in the App Users list with their existing role so they can still use the live app.
   • Remove from app entirely: Revoke their collaborator access and remove them from the App Users list so they can no longer sign in or use the app.

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Restricting external collaborator invites

By default, any workspace member can invite people from outside the workspace to collaborate on apps. You can limit this so only workspace owners and admins can send these invitations.

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Testing your app as a user

View and interact with your app as any user or role to check permissions, troubleshoot issues, or test user flows. To test your app as a user:

1. Go to your app editor.
2. Click the More actions icon at the top right.
3. Select Act as a user.

   

4. Click the drop-down next to You’re acting as and select the relevant user.
5. Preview and interact with the app as that user.
6. Click Exit mode when you’re done testing as another user.

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FAQs

Click below to learn more about managing access to your app.