Managing your workspace members

Workspace members are the people you collaborate with on your Base44 apps. You can invite new teammates, assign roles, and control each person’s permissions so your workspace stays secure and organized. As your team changes, you can update roles or remove members whenever you need. Everyone you invite uses the workspace’s shared plan and credits. They do not need their own paid plan to access what you give them in your workspace.

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Viewing your members

View everyone in your workspace from Settings → Members and groups. The member list shows each member with their role, credit usage, and activity, and summary cards give you a quick overview. To find several people at once, paste a list of email addresses into the search box above the member list, separated by commas, semicolons, or new lines. Every member who matches any address on the list appears together, so you don’t have to look people up one at a time. Summary cards above the member list give you a quick overview of your workspace:

• Workspace members: Total number of workspace members, with a breakdown by role.
• Guests: Number of guest collaborators invited to specific apps.
• Credits usage: Credits the workspace has used in the current billing cycle, and how many remain. Click the arrow to open the full Credit usage page.
• Top builders: The members who used the most credits this billing cycle. Visible to workspace owners and admins.

The members table includes the following columns. Click a column header to sort by that column.

• People: The member’s name and email, with a count of everyone in the list.
• Role: The member’s workspace role. Click it to assign a different role.
• Monthly credits used: Credits the member has used in the current billing cycle.
• Credit limit: The member’s monthly credit cap. Shown on Enterprise plans only (Business or Enterprise).
• Apps: Number of apps the member owns in the workspace.
• Superagents: Number of Superagents the member owns in the workspace.
• Last active: When the member was last active in the workspace.

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Inviting members to your workspace

Bring people into your workspace to collaborate and work together on building your apps. You can invite members by email, in bulk via CSV, or by sharing an invite link. To invite someone to a single app without giving them full workspace access, see Inviting collaborators.

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Sending an individual invite

Invite a teammate directly by entering their email address and assigning them a role. To send an individual invite:

1. Click your workspace name at the bottom left of your account.
2. Click Settings.
3. Click Members and groups.
4. Click Invite Members and select Invite by email.
5. Enter their details and choose a role: Admin, Editor, or Viewer.
6. Click Send invite.

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Resending an invite

Resend an invite when someone has not accepted yet, or when their invitation has expired. Resending creates a fresh link that is valid for 60 days. It keeps the role and groups you assigned. To resend an invite:

1. Click your workspace name at the bottom left of your account.
2. Click Settings.
3. Click Members and groups.
4. Find the person with the pending or expired invite.
5. Click the More actions icon next to their name.
6. Click Resend invite.

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Inviting members in bulk

Save time by uploading a CSV file to invite multiple teammates at once. To invite members in bulk:

1. Click your workspace name at the bottom left of your account.
2. Click Settings.
3. Click Members and groups.
4. Click Invite Members and select Bulk invite (CSV).
5. (Optional) Click Download Template to get a sample CSV to fill out.
6. Prepare your CSV with the following columns:
   • email (required)
   • role (optional)
7. Drag and drop your CSV file, or click Choose file.
8. Click Send Invitations.

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Creating an invite link

Generate a shareable link that anyone can use to join your workspace without needing an individual email invite. Only workspace owners and admins can create and manage invite links. To create an invite link:

1. Click your workspace name at the bottom left of your account.
2. Click Settings.
3. Click Members and groups.
4. Click the More actions icon and select Manage Invite Links.
5. Click Create Invite Link.
6. Choose a Role for people who join using this link: Viewer or Editor.
7. Set a Maximum uses limit (default: 10 uses).
8. (Optional) Expand Advanced options to set an expiry date, add a link name, or restrict sign-ups to specific email domains.
9. Click Create, then copy the link and share it.

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Managing invite links

Links expire after 14 days by default. You can extend a link, including one that has expired. The new expiration period starts when you save the change. For example, choosing 14 days gives the link another 14 days. To extend a link’s expiration:

1. Click your workspace name at the bottom left of your account.
2. Click Settings.
3. Click Members and groups.
4. Click the More actions icon.
5. Click Manage Invite Links.
6. Click the More actions icon next to the link.
7. Click Extend expiration.
8. Choose 7, 14, 30, or 90 days, or Never.
9. Click Update expiration.

To delete a link before it expires, open the same More actions menu and select Delete.

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Controlling guest invitations

Limit who in your workspace can invite people from outside it to collaborate on apps, so only owners and admins can bring in guests.

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Managing your members

Manage members directly from the member list in Members and groups. Change roles, set credit limits, remove people, or act on several members at once.

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Roles and their limits

Each role grants a different level of access. Expand a role to see what it can do and the rules that apply when you assign it. For how roles, plans, and credits fit together, see About workspaces.

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Changing a member’s role

Change a member’s role from the member list in Members and groups. To change a member’s role:

1. Click your workspace name at the bottom left of your account.
2. Click Settings.
3. Click Members and groups.
4. Find the member you want to update.
5. Click their current role and select a new one.

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Removing a member

Remove a member to revoke their access to the workspace and all its apps. To remove a member:

1. Click your workspace name at the bottom left of your account.
2. Click Settings.
3. Click Members and groups.
4. Find the member you want to remove.
5. Click the More actions icon next to their name.
6. Click Remove member and confirm.

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Sponsoring an agency partner

If a member builds apps for clients, you can sponsor them as an agency partner. This lets them join the Partner Program without meeting its usual requirements, and they get a Partner badge in your members list. To sponsor an agency partner:

1. Click your workspace name at the bottom left of your account.
2. Click Settings.
3. Click Members and groups.
4. Find the member you want to sponsor.
5. Click the More actions icon next to their name.
6. Click Make agency partner.

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Selecting multiple members

Select several members at once to update them together instead of one at a time, up to 200 at once. Use the checkboxes in the first column to select individual members, or the checkbox in the header row to select everyone in the list. When you select one or more members, a toolbar appears above the table with the actions you can apply to your selection:

• Change role: Update the role for all selected members at once.
• Resend invite: Send a fresh invitation to the selected people who have not accepted yet.
• Remove from workspace: Remove the selected members and revoke their access to all apps.
• Export: Click the download icon and choose Only selected to download a CSV of the selected members.

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Exporting members

To export the member list, click the download icon next to the search box and choose what to export:

• All people: Every member in the workspace.
• Current filter: Only the members that match the filters you have applied.
• Only selected: Only the members you selected with the checkboxes.

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Managing guests

Guests are added to your workspace when you invite someone to a specific app who is not already a workspace member. You can manage guests from Settings → Members and groups. A guest can open only the apps they were invited to. In workspace settings, they can view only Overview and their own personal access tokens under Secrets. They can still manage their own account from Account preferences, but they cannot create apps, see other workspace apps, or invite collaborators. To promote a guest to a full member, click their role in the Role column and choose Editor or Viewer. To see which apps a guest can open, click the More actions icon next to their name and select View app access.