Scheduling tasks in your app

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Schedule tasks when you want to take work off your plate, such as sending summary emails, generating reports, syncing or cleaning up data, or running recurring maintenance tasks.

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How do they work?

When a task is scheduled, it runs a backend function in your app automatically at a set time. You can set up one-time tasks or recurring daily, weekly, or monthly tasks, and you can stop them after a certain date or after a set number of runs. It gives you automation that happens quietly, reliably, and without ongoing attention. Every task has logs so you can always see when it ran, whether it succeeded, and any errors that occurred. This makes scheduling tasks useful for anything from sending emails to backing up data, and keeps everything transparent and safe.

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Creating a scheduled task

Create a task and define the schedule, and Base44 runs the function for you, recording every run in the task logs. You can create scheduled tasks either by using the AI chat, or setting them up manually from your app’s dashboard.

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Using the AI chat

Ask the AI chat to set up a scheduled task for you. For example, you can use a prompt like the one below: Set up recurring email reminders to my email [email protected] for my tasks on my to-do list every Sunday at 17:00. The task will be created in Scheduled Tasks in your app’s dashboard. You can view the task created and make changes as needed.

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From the dashboard

Manually configure your scheduled task from your app’s dashboard. You can set the schedule and end time. To set up a task from your app’s dashboard:

1. Click Dashboard in your app editor.
2. Click Scheduled Tasks.
3. Click New Task.
4. Enter a name and short description for the task, for example “Daily welcome emails.”
5. Select the backend function you want the task to run.
6. Under Type, select whether the task is:
   • Recurring: For tasks that run on a repeating schedule, such as daily or weekly. Set the schedule for your task and when it should end.
   • One time: For tasks that run once at a specific date and time.
7. (Optional) Click Advanced to configure any extra options your task needs, such as additional parameters for the function.
8. Click Save.

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Managing scheduled tasks

After you start scheduling tasks, you can control when they run, change the schedule, trigger them on demand, or clean up tasks you no longer need. You can pause tasks without deleting them, and you can duplicate an existing task when you want a similar schedule with small changes.

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Turning a task on or off

Pause a scheduled task at any time if you want to stop it running, and turn it on again when you need it. To turn a task on or off:

1. Click Dashboard in your app editor.
2. Click Scheduled Tasks.
3. Find the relevant task in the list.
4. Click the toggle on the left of the task name to turn it on or off.

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Editing a task

Make changes to a scheduled task at any time. The changed affect future runs only. To edit a task:

1. Click Dashboard in your app editor.
2. Click Scheduled Tasks.
3. Click the task you want to change.
4. In the Task Details tab, update the name, description, type, repeat settings, time, end options, or any advanced settings.
5. Click Save.

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Duplicating a task

Easily create new scheduled tasks by duplicating existing ones that are in Archive and editing the new task. To duplicate a task:

1. Click Dashboard in your app editor.
2. Click Scheduled Tasks.
3. Click Archive.
4. Find the relevant task in the list.
5. Click the More Actions icon on the right of the task row.
6. Click Duplicate to create a new task with the same settings.
7. Update the new task’s details if needed, and click Save.

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Running a task immediately

Run a scheduled task right away when you want to trigger its backend function on demand. This helps you test changes, confirm that your configuration works, or handle something urgent between scheduled runs. To run a task:

1. Click Dashboard in your app editor.
2. Click Scheduled Tasks.
3. Click the More Actions icon on the right of the task row.
4. Select Run now.

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Archiving a task

If you don’t need a task anymore, you can move it to archive. To archive a task:

1. Click Dashboard in your app editor.
2. Click Scheduled Tasks.
3. Find the relevant task in the list.
4. Click the More Actions icon on the right of the task row.
5. Click Archive.

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Monitoring runs and using task logs

Every scheduled task keeps its own log so you can see when it ran, how long it took, and whether it succeeded. When something goes wrong, logs help you understand what failed and where to look in your backend code, without guessing. To view logs for a scheduled task:

1. Click Dashboard in your app editor.
2. Click Scheduled Tasks.
3. Click the task row you want to inspect.
4. Click the Logs tab at the top of the task panel.
5. Review the list of runs, including the timestamp, duration, and status of each run.

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FAQs

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