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Note: Zapier integrations require the Builder plan or higher to access backend functions. If you’re on the Free tier, you’ll need to upgrade before proceeding. You will also need a premium Zapier account to use webhooks.

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Step‑by‑step setup

This integration can be added in two ways:

Option A: Ready-made integration (preferred)

  • Choose this path if you are starting a new app from scratch.

Option B: Instant integration

  • Choose this path if you are already in the midst of building and would like to integrate Zapier into an existing app.

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Part 1: Ready-made integration (for new apps)

1

Create a Zap and catch hook

  • Sign in to Zapier and click Create Zap. Create Zap Pn
  • Choose Webhooks by Zapier → Catch Hook as the trigger. Webhooks Pn
  • Leave the Pick off a Child Key field blank to capture the full payload. Catch Hook Pn
  • Continue and copy the webhook URL.
2

Start a new Base44 app and add Zapier from the catalog

  • In a new browser tab, go to Base44 and click Integrations. Integrations Pn
  • Find Zapier and click Use this integration. Zapier Catalog Pn Use Zapier Pn
  • When prompted, paste the webhook URL into the ZAPIER_WEBHOOK_URL field. Webhook URL Pn
  • Describe your app in natural language. For example:
    I am a therapist. Build an app to manage my schedule and let my clients book meeting.
  • The ready‑made integration automatically enables backend functions, so no extra technical details are needed.
3

Book one test meeting

  • After the app is created, open the app preview and book a test meeting:
    • Choose a date and time a few minutes in the future.
    • Use your real email.
    • Submit once and wait 2 to 5 seconds.
This sends a sample payload to your Zap so Zapier can load real fields during setup.

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Data to send from Base44 to Zapier

Make sure the payload is detailed so Zap can create the right calendar event. Include and save these in your Meetings collection:
  • start_iso: an ISO 8601 datetime that combines the chosen date and time.
    Example: new Date($dateT$time:00).toISOString()
  • end_iso or duration_minutes: either send an explicit end time as ISO, or send duration_minutes so Zapier can compute +30m in the action
  • time_zone: your app or user time zone, preferably an IANA name like Asia/Jerusalem; if you cannot provide a name, include the numeric offset
  • meeting_id: a stable id to avoid duplicates, for example $client_email|$start_iso
  • client_name, client_email, notes
Saving these fields ensures you can audit bookings and Zapier maps the event correctly every time.
4

Tell Zapier to fetch the sample

  • Back in Zapier, go to the Test tab of your trigger.
  • Click Find new records, select the sample request your app sent, and continue.
  • If nothing appears, submit another test meeting and click Find new records again.
5

Create the Google Calendar event

  • Add an action: Google Calendar → Create Detailed Event.
  • Map the fields from your sample to the event fields:
    • Summary: Meeting with client_name
    • Description: notes
    • Start Date & Time: start_iso
    • End Date & Time: start_iso + 30m (or compute using duration_minutes)
    • Guests: client_email
    • Time Zone: choose your calendar’s zone
  • Click Test to ensure the event appears and that an invite is sent.
6

Publish your Zap

Click Publish to turn the Zap on. From now on, each new meeting in your app will automatically create a calendar event.

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Part 2: Instant integration (add Zapier to an existing app)

Use this method if your app already exists and you want to connect Zapier mid‑build.
1

Select your existing app

  • Here’s the prompt that we typed out in the AI chat to build our sample app: : I am a therapist. Build an app to manage my schedule and let my clients book meeting.
2

Activate backend functions

  • In your app’s Dashboard, open Settings, click on App Settings, and turn on Backend Functions.
    Activating backend functions requires the Builder tier or higher tier.
    Activate Backend Functions Pn
3

Ask Base44 to add Zapier

  • In the chat window of your app, say something like: I want to connect my app to Zapier. Please make an integration that sends booking data to Zapier from the backend only. Never call Zapier from the browser.
  • Keep the chat open while you complete the next step.
4

Create the webhook URL in Zapier

  • In Zapier, create a new Zap with Webhooks by Zapier → Catch Hook and copy the webhook URL (just like in Part 1). Create Zap Pn Webhooks Pn Catch Hook Pn
  • Paste this URL into the Base44 chat when prompted. The integration will save it securely and wire up a backend route to post booking data to Zapier.
5

Create one sample meeting

  • After the app is created, open the app preview and book a test meeting:
    • Choose a date and time a few minutes in the future.
    • Use your real email.
    • Submit once and wait 2 to 5 seconds.
This sends a sample payload to your Zap so Zapier can load real fields during setup.

​
Data to send from Base44 to Zapier

Make sure the payload is detailed so Zap can create the right calendar event. Include and save these in your Meetings collection:
  • start_iso: an ISO 8601 datetime that combines the chosen date and time.
    Example: new Date($dateT$time:00).toISOString()
  • end_iso or duration_minutes: either send an explicit end time as ISO, or send duration_minutes so Zapier can compute +30m in the action
  • time_zone: your app or user time zone, preferably an IANA name like Asia/Jerusalem; if you cannot provide a name, include the numeric offset
  • meeting_id: a stable id to avoid duplicates, for example $client_email|$start_iso
  • client_name, client_email, notes
Saving these fields ensures you can audit bookings and Zapier maps the event correctly every time.
6

Tell Zapier to fetch the sample

  • In your Zap trigger, go to the Test tab and click Find new records.
  • Select the latest request and continue. If nothing appears, submit another test, then click Find new records again.
7

Create the Google Calendar event

  • Add an action: Google Calendar → Create Detailed Event.
  • Map the fields from your sample to the event fields:
    • Summary: Meeting with client_name
    • Description: notes
    • Start Date & Time: start_iso
    • End Date & Time: start_iso + 30m (or compute using duration_minutes)
    • Guests: client_email
    • Time Zone: choose your calendar’s zone
  • Click Test to ensure the event appears and that an invite is sent.
8

Publish your Zap

  • Turn on the Zap. New bookings will now trigger calendar events automatically.

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Troubleshooting

  • No sample in Zapier: Make sure you’ve booked one test meeting before testing.
  • 401 or CORS errors: Only post to Zapier from the backend; never call Zapier from the browser.
  • Wrong times: Ensure you combine the date and time into a proper ISO datetime (start_iso) and set the correct time zone when creating the calendar event.
  • Zap not running: Confirm that you clicked Publish to turn the Zap on.

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Quick checklist

Use this list to make sure you haven’t missed anything:
  • Catch Hook created with Pick off a Child Key left blank
  • Webhook URL saved as ZAPIER_WEBHOOK_URL in Base44
  • Backend Functions enabled (Builder tier or higher)
  • One sample meeting booked before testing
  • Google Calendar action mapped and tested
  • Zap published and turned on
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