Managing enterprise workspace members and groups

Enterprise workspaces include additional controls for managing your team at scale. You can assign the Admin role to trusted members, organize members into groups that grant a shared role, cap how many credits individual members can use each month, and control who can invite external collaborators to your apps. For general member management, including inviting members, updating roles, and removing members, see Managing workspace members.

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Workspace roles

Enterprise workspaces include an additional Admin role alongside the standard Owner, Editor, and Viewer roles.

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Managing workspace groups

Workspace Owners and Admins can assign one workspace role to multiple members at once by creating a group. When a group has a role, its members inherit that role, so you can manage access by team instead of one person at a time. If someone belongs to more than one group, they get the highest role among their groups. Once a group exists, you can use it across Base44:

• Workspace roles: Assign a role to the group so its members inherit it, as described in this section.
• App access: Give a group access to a specific app with one role, kept in sync as people join or leave.
• Publishing permissions: Set publishing permissions for a group that its members follow instead of their role’s.

Groups are on the Groups tab of the Members and groups page. There are two types: Custom groups that you create and manage in Base44, and identity-provider (IdP) groups synced from your identity provider.

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Creating a custom group

Custom groups are created and managed in Base44 and don’t require SSO or SCIM.

1. Open Settings → Members and groups, then select the Groups tab.
2. Click Add custom group.
3. Enter a Group name.
4. Add a Group description (optional).
5. Choose the Role every member inherits: Admins, Editors, or Viewers. To create the group without granting a role, choose No assigned role. The group does not grant a role.
6. (Optional) Add members to the group.
7. Click Create group.

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Managing a group

To view or edit a group, click the More Actions icon next to it and select View group. In the View group dialog you can rename the group, change the Role it grants, or add and remove members. Click Save to apply your changes. To delete a group, click the More Actions icon next to it and select Delete group. Deleting a group does not remove its members from the workspace. Their roles are recalculated from remaining groups or the workspace default.

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Working with identity-provider groups

Identity-provider (IdP) groups are synced into Base44 from your identity provider through SCIM and appear with the IDP badge. Their name and membership come from your identity provider, so they’re read-only in Base44. You assign the workspace role each IdP group grants. To let IdP groups govern member roles, turn on Use identity-provider groups in the Identity-provider groups section of the Groups tab. SSO must be set up first. IdP groups require a custom Enterprise plan with SCIM configured. To set up syncing, see SCIM provisioning.

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Credit limits

You can control how many credits workspace members can use per month. There are two levels: a workspace default that applies to everyone, and individual overrides for specific members. Credit limits apply to the Admin and Editor roles only. Viewers do not consume credits, so a credit limit cannot be set on a Viewer.

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Default credit limit

The default credit limit sets a monthly cap that applies to all workspace members automatically. If you also set a limit on a specific member, that individual limit takes priority over the default. To set a default credit limit:

1. Click your workspace name at the bottom left.
2. Click Settings.
3. Click Members and groups.
4. Click the More Actions icon at the top right of the members list.
5. Click Set default credit limit, enter the limit, and click Set credit limit.

To remove the default limit, open the same dialog and click Clear limit.

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Per-member credit limits

You can set a credit limit for a specific member to override the workspace default. To set a credit limit for a member:

1. Click your workspace name at the bottom left.
2. Click Settings.
3. Click Members and groups.
4. Click the More Actions icon next to the relevant member.
5. Click Set credit limit, enter the limit, and click Save.

You can also set credit limits automatically when provisioning users through SCIM. See SCIM provisioning.

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External collaborators

You can restrict who is allowed to invite external guests to your apps. See Controlling guest invitations.